Once an exclusive domain of large corporate networks, electronic mail or email has now become part of our everyday live Charter mail logins. Email is now an invaluable communication tool to reach friends, families, business partners, clients, employees and customers. This new technology has revolutionized message delivery in such a way that we now just need seconds to send and receive messages as compared to days or weeks when using traditional postal mail.
New technologies bring with them not only advantages but disadvantages as well. This is especially more pronounced on computer-based technologies such as email. Once access is compromised, your data, privacy and even your business will be in jeopardy. This can happen when a hacker manages to crack your password or if you yourself forget your own password. To protect your account from the two mentioned scenarios, it is advisable that you set up a backup email.
There are cases wherein using a secondary email account is not possible. Your customer or business partner may not know your secondary email and might consider the message they received from that email as spam. Some companies also screen the sender’s email and if an incoming email is not in their allowed list, the message will be blocked or discarded.
Many companies have their own email servers. If the email server goes down for some technical reason, all messages destined for the company will not be delivered. Communication will be disrupted and important information might not reach the company. In order to prevent this scenario, a backup email system can be setup.
Vendors of cloud-based backup email services use their own servers to temporarily store incoming email messages destined for a client company if the client company’s email server is out of service. The emails will be stored in queue temporarily in the vendor’s email servers. As soon as the client’s email server is restored, the emails are automatically delivered to the server. This service serves as a backup and storage server without the client company needing to setup its own secondary server. This setup saves on cost in buying another server and providing for its maintenance.